Scope of Work and Bid Support

Landscape bids are hard to compare because they rarely describe the same work. One contractor includes spring cleanup and mulch, another does not. One cuts weekly all year, another every other week in summer. One lists fertilizer and weed control as optional extras and another folds them in. A manager who simply picks the lowest number often ends up with the least work, followed by a string of extra charges. A clear scope of work and a consistent bid format solve that, putting every contractor on the same footing and giving the board something it can defend.

We help managers and boards write scopes and request bids. That can mean preparing a property map and area list, defining tasks and frequencies, listing seasonal services and options, setting expectations for response time and reporting and creating a bid form so every contractor prices the same items. We can also review incoming bids, flag missing items and build a side-by-side comparison. Though we may bid ourselves, we are happy to supply a neutral scope that any contractor can use, because a clear scope protects the property and leads to better results with whichever contractor is chosen.

Same scope for everyone

A written scope and bid form put all contractors on equal footing.

Tasks, frequencies and options

Mowing, beds, turf programs, seasonal work and extras are spelled out.

Reporting and response

Communication, response time and documentation are part of the scope.

Side-by-side review

Bids are compared item by item so gaps are visible.

What is included

• Property map and area list
• Task and frequency schedule
• Seasonal services and options list
• Bid form for contractors
• Bid review and comparison sheet
• Board summary